WebDocs Windows

WebDocs Windows is an Enterprise Content Management (ECM) application for Windows. It requires IIS and SQL Server, but they do not need to reside on the same server necessarily. A suite of optional utilities that interact and integrate with WebDocs is available, allowing WebDocs to integrate with existing business applications. Exit points allow for customization, and a sample Visual Studio 2010 project is available upon request.

Latest documentation for WebDocs Windows

View all WebDocs Windows Documentation

Installing or Upgrading your WebDocs Windows Software

Supported Server Requirements

A PDF of these server requirements is also available here for downloading.
Note: If you are running WebDocs Windows on a VM, the server requirements apply to the VM itself. The WebDocs VM will use the maximum resources in the hardware requirements. The server that this VM is running on must have additional available hardware resources that meet the VM's hardware requirements, in order to dedicate these resources fully to the WebDocs VM.

Software Requirements

  • OS: Windows Server 2008/2008 R2 (x64), Windows Server 2012/2012 R2 (x64)
  • Database: SQL Server 2008/2008 R2/2012/2012 R2/2014 (x64) full version

    Note: SQL Server 2012 removed several deprecated syntax commands that required minor changes to WebDocs. To ensure SQL Server 2012 compatibility, upgrade to WebDocs version 1.5.0 or above.

  • Client Browser: Internet Explorer 9/10/11, Firefox, Chrome, Safari

    Note: Internet Explorer compatability mode is not supported.

Note: RJS Software recommends that you use a full version of SQL Server. SQL Server Express has the following limitations:

  • SQL Server 2008 Express is limited to a 4 GB database (Up to 250,000 documents)
  • SQL Server 2008 R2 Express/2012 Express is limited to a 10 GB database (Up to 500,000 documents)
  • SQL Server 2012/2014 Express is limited to lesser of 1 Socket or 4 cores for CPU, 1 GB of RAM usage and a 10 GB database

You'll want to consider using a non-EXPRESS version of SQL Server as your volume of documents grows. When installing on a server with SQL Server Express, specify "localhost\SQLEXPRESS" for the database server host info instead of just "localhost". This is because SQL Server supports multiple named server instances on a single PC.

Hardware Requirements

  • Processor: Intel Core i7 or equivalent (4 cores)
  • RAM: 8 GB or more depending on volume
  • Hard Drive: Storage is calculated by the number and size of documents stored. 50 KB per page is a standard estimate for black-and-white text documents.

    Note: If your documents are in color, have many images, or have a high resolution (for example: 600 DPI), you will need to estimate more KB per page. Contact RJS Software to discuss how to calculate your storage needs.

    For example: If you will have 1,000,000 one-page documents at an average size of 50 KB per page, the documents themselves will total 50 GB. Windows Server 2012 and Microsoft SQL Server 2012 require a minimum of 50 GB. The system needs at least 10% of its total disk space free or else disk performance can suffer. So the minimum hard-drive space needed is 110 GB.

Special Low-Volume Hardware Requirements

RJS Software strongly recommends that you use the Hardware Requirements above. If you are storing less than 100K documents and will have less than 25 concurrent WebDocs users, you may have special low-volume needs. Contact RJS Software first to confirm that the low-volume requirements meet your needs.

  • Processor: Pentium 4 or equivalent (1 core)
  • RAM: 4 GB
  • Hard Drive: Storage is calculated by the number and size of documents stored. 50 KB per page is a standard estimate for black-and-white text documents.
Imaging Client

Version 4.4.12 - Installation | Upgrade | Revision History

Imaging Scan Workstation

Version 2.3.9 - Installation | Upgrade | Revision History

WebDocs Microsoft Office Add-Ins

Version 2.2.1 - Installation | Upgrade | Revision History

WebDocs Tray Capture

Version 2.0.21 - Installation | Upgrade | Revision History

WebDocs Windows

Version 1.9.1 - Installation | Upgrade | Revision History

Licensing WebDocs Windows

Applying a License

  1. From the Windows Start menu, navigate to Programs > RJS Software > WebDocs - WebDocs License and select WebDocs License.
  2. Copy the authorization code you received from RJS Software into the Enter Authorization text entry field, and click Ok. You should see a message box with the text "Action complete". This indicates that the authorization code was successfully applied.
  3. If, instead of seeing "Action complete" you get the message "Invalid Authorization Code Entered!", the license was not successfully applied. Please verify that you entered the authorization code correctly, and that the Code Entry and Computer ID numbers match those used by RJS Software in generating your authorization code. If these numbers do not match, please contact RJS Technical Support with the correct Code Entry and Computer ID numbers.
  4. Please note that the Expiration Date listed on the authorization code window provides no indication of a permanently licensed product. If you are unsure whether your application has been permanently licensed, try running it; if it is using an active or expired temporary authorization code it will notify you with a pop-up message on program start.

Applying a User-Count License

  1. User-Count licenses may be applied using the same method outlined above. Please note that WebDocs Windows requires a permanent license and a user-count license.

Demo Licenses

WebDocs Windows installs with a 30-day demo license. If you require an extension, please contact RJS Technical Support with the WebDocs Windows Code Entry and Computer ID numbers. From the Windows Start menu, navigate to Programs > RJS Software > WebDocs - WebDocs License and select WebDocs License. The Code Entry and Computer ID numbers display at the top.

Transferring Licenses

To transfer WebDocs Windows to a new computer, please contact RJS Technical Support with the WebDocs Windows Code Entry and Computer ID numbers of both the computer you are planning to uninstall WebDocs Windows from as well as the computer you have just installed WebDocs Windows on.

Desktop Capture Video Tutorials

WebDocs Windows Video Tutorials

  1. Security - An Overview

  2. Users & Groups - An Overview

  3. Creating a User

  4. Adding a User to a Group

  5. Creating a Folder

  6. Creating a Document Type

  7. Permissions - An Overview

  8. Assigning Permissions

Imaging Scan Workstation Documentation

(2.3.2)

Administrator Guide (Version 2.3.2 | June 2014)

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User Guide (Version 2.3.2 | June 2014)

Download PDF|HTML

WebDocs Tray Capture Documentation

(2.0.19)

Administrator Guide (Version 2.0.19 | March 2014)

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User Guide (Version 2.0.19 | March 2014)

Download PDF

WebDocs Windows Documentation

(1.9.1)

Administrator Guide (Version 1.9.1 | May 2017)

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User Guide (Version 1.9.1 | May 2017)

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Imaging Client Documentation

(4.4.7)

User Guide (Version 4.4.7 | June 2014)

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WebDocs Microsoft Office Add-Ins Documentation

(2.1.1)

User Guide (Version 2.1.1 | April 2014)

Download PDF

WebDocs Windows Lotus Notes Add-in Documentation

(2.1.0)

Administrator Guide (Version 2.1.0 | July 2012)

Download PDF

Contact Technical Support

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Phone

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